It can be so easy to withstand your time at college or cross-cutting projects without beads of sweat and tons of coffee. You just need a good time management. The following simple steps will help you to get through your next pile of work without any pressure.

At the end you find an excel template to download for free!

1. Set up an overview of all your tasks

Whatever it is: Essays for your college, a presentation for the next pitch, setting up a meeting schedule – just add your most important figures into a table (I recommend you to use Excel). In this case I used four columns: class, lecturer, assignment (or task)  and deadline. You could leave out the lecturer but the other columns are necessary to get all information you need.

Overview with all deadlines

Overview with all deadlines

2. Create your individual calender

2.1 Adjust your cells

First of all adjust your cells. Mark 31  columns and change their column widht to 0.27cm. In the first line put in the date numbers (like you see in the next picture). Mark the weekends in a different color.

2.2. Insert your deadlines & tasks

If you set up your calender add all your deadlines with a big cross (change the background color if you want to as well). You can also add other deadlines, meetings, appointments and so on.

Set up an individual calender

Set up an individual calender

2.3. Add a table for each month

Most projects take more time than just one month. Duplicate the whole table and settle them on each other. You just have to change your deadline marks, weekend days and the other appointments.

Everything at a glance

Everything at a glance

3. Mark your set-up time

Each task takes an individual time. Mark an adequate number of days before the deadline. Be generous and  mark rather more days than less.

Learning Curve

Learning curve

4. Make use of it

Your time management plan is done. But how to make use of it? You have to take a look on your plan everyday. Just control the column of the actual day. Each coloured cell means: Do something! You don’t have to finish your work straightway but deal with the task at least for 20 minutes. Then go over to the next coloured cell.

An example: It is April, 14th. We can see in our plan that three lines are marked: online article, presentation and a news feature. Most important is to finish your online article. You already worked on it for one week so there shouldn’t be so much work left. When you are done with it start to set up your presentation and with your researching for your news feature.

Overview of a day's work

Overview of a day’s work

When many tasks comes together on one day there is an comfortable option to get through it.

5. Make out a list

Write all your tasks down on paper as detailled as possible (split your task/assigments into different sections) and use bullet points. Here an example:

  • Presentation for Marketing: Set up a structure
  • Presentation for Marketing: Start researching for content (at least for three slides)
  • Online Article: Last checkup
  • Online Article: Publish & contribute
  • News Feature: Find a topic
  • News Feature: Find three contacts
  • News Feature: Contact these contacts

You can also sequence your tasks in a specific order and work through the list step by step. Important is that when you are done with a task: CROSS IT OUT (it is the best feeling in the world).

Any questions? Just leave a comment and I will get back to you.


Here you can download for free an excel template that will help you setting up your individual time management plan.